The acquisitions module is a key component of a library management system (LMS), simplifying the process of acquiring new materials for the library’s collection. It ensures that materials acquired are relevant, accessible, and meets the needs of library members.
The Libero 6 acquisitions module provides all the functionality library staff need to efficiently manage the order. The acquisitions functionality available in Libero 6 includes budgets, suppliers, orders, invoices, and MARC/supplier orders. With full integration into the cataloguing, serials and circulation modules, library staff can centralise acquisition processes making it easy to strategically plan for new items to supplement the collection and cash flow, maximising member satisfaction.
Reduce turnaround times for staff with the Libero 6 acquisitions module
Libero 6 enables the facilitation of ordering for libraries in several ways from shelf-ready imports, bulk order supplier MARC records, and multi-copy, to standing, subscription and ad hoc orders, providing libraries with the ability to:
- Generate orders, receive orders, update the budget, and create items in bulk from Supplier MARC Records.
- Use MARC order templates to create orders or items during the cataloguing stage.
- A quick order page makes the creation of new orders trouble-free.
- Configure order templates for different material types and/or suppliers to enhance productivity and order processing.
- Integration potential to external accounting systems using scheduled ODBC exports or Libero 6 API.
- Automate traditionally manual tasks including the generation of invoices, orders, receipts, and foreign currency calculations. The module can be used to track spending and ensure that the library stays within its budget. This is particularly useful when experiencing financial/budget constraints.
- Bulk receiving capability by order code or suppliers.
- Recall or receive orders by order code, ISBN, RID or record number, or by searching for the title.
Other benefits
- Full integration of orders, budgets & invoicing.
- Up-to-the-second order status and financial detail updates as items move through the acquisitions process.
- Split orders across multiple budget codes, branches, and financial years.
- Automatic GST (Australia) and multi-level budget calculations.
- Define various acquisition types for orders to impact the budget upon delivery, invoicing or not at all.
- Order claim workflows and reporting. Automate many of the tasks involved in acquiring new materials, saving time, and reducing the chance of errors.
- Comprehensive Supplier Records with individual budget control, invoice maintenance and email ordering.
- Quick cancellation process that updates the budget and archives the order details for account summaries.
- Detailed invoicing facilities with verification alerts and payment processes.
- Keep members fully informed with order status notes displayed in the WebOPAC.
- Allow members to search orders in the WebOPAC and place reservations.
Manage your library’s entire inventory with ease with a Libero 6 LMS; monitor usage trends, anticipate members’ interests, and transition new acquisitions onto shelves through efficient workflows. The Libero 6 LMS acquisitions module provides libraries with the ability to build strong collections that meet member needs.
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