4 Reasons for choosing a cloud-based library management system

Researching library management systems [LMS] and wondering whether to go cloud or on-premise? Many libraries have a cloud-first or cloud-preferred strategy in place, though what this means between libraries can vary greatly. Running an LMS like Libero in the cloud has a number of advantages over on-premise. This post explains the top reasons for progressing a cloud deployment.

Time

Everyone wishes they had more time in their day! One of the biggest advantages a cloud solution holds over on-premise is the amount of time it takes to get started – SaaS applications in the cloud can be up and running within a matter of hours. This differs from on-premise where you may need to purchase and deploy physical hardware, or at the very least provision and configure a virtual environment for software installation – potentially weeks of time before getting started!

Scalability

Most cloud applications are built on an environment that is designed to be scalable, this is because they expect over time they will add more customers to their application. Scalability is also often combined with high availability and fault tolerance, which ensures your LMS will be operational when you need it most. Comparing this to on-premise – as your collection grows you would generally need to purchase more hardware or increase resources which often results in downtime. There are also unplanned server outages which can cause all kinds of disruption.

Cloud applications are inherently accessible as they are built to be available from anywhere. As libraries change and become more flexible, it’s not uncommon for staff to work remotely. Library staff may need to access the LMS on desktops or mobile devices – no matter where they are. With on-premise solutions, this can be difficult (or even impossible) due to all kinds of restrictions – internet bandwidth, the infrastructure required – the list goes on.

Security and Compliance

One of the most important questions we get asked is around security and compliance of data. One benefit to using SaaS applications in the cloud – especially when the vendor is built on a provider like AWS – is that, at a very base level, the data centres meet a wide array of security and compliance programs which most organization’s data centres or server rooms don’t. Libero Cloud has the strictest physical data security standards and fulfils the strictest privacy regulations, complying with the Australian Privacy Act and the GDPR in the EU. Libero Cloud automatically generates and retains nightly backups of the last 12 months for all its hosted libraries. Each night, all backups, not just the most recent, are safely replicated in a data centre operated by a different provider. With Libero, your data is safe!

Cost

At the very least your chosen on-premise LMS will generally cost more to purchase or license from your chosen provider as it will usually take more time to build, support and deliver.

Other indirect costs come from:

  • Hardware for running your LMS
  • Software licenses (such as Windows and SQL server)
  • Time taken for IT to maintain all of the required components
  • Because a cloud application cuts out multiple people and components, it costs less to operate in the long run.

“The Bega Valley Shire Library is very satisfied with Libero Cloud. The system is trouble-free, easy to use and allows individual customisation. The upgrades are performed automatically and frequently, a great time saver for our library and we get instant access to all the new developments. I would recommend Libero to any library that is considering to replace their system and is looking for a more user-friendly, innovative and reliable solution where users have the opportunity to contribute to the product direction and software development.” 

Bega-Valley-Shire-library

Libero Cloud allows you to focus on your community and patrons. We maintain your Libero system and mitigate potential risks and physical disruption that can affect your service. All updates are immediately installed with no downtime, and fixes and enhancements are made and installed without the need for local visits or expensive shutdowns.

Interested in discovering more about how Libero can deliver a cloud-based LMS for your library? Get in touch with our team of experts to book a consultation.

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